File Sharing Applications

October 26, 2015 | Posted in:

Systems Engineering Alert

Posted by Matt McGrath
File sharing applications such as DropBox, ShareFile, Google Docs, and OneDrive are being utilized more frequently. Although these applications provide convenience, especially when sharing large files, they can create additional risks for your network.

In some cases, these file sharing applications can be used to, unknowingly or knowingly, distribute malware. To minimize your risks, we recommend the following tips:

  • Make sure the users of the file sharing applications do not put you in violation of your corporate security policies.
  • If you have a file sharing account, set your sharing security level to "read only." This way, the recipient of your shared file will be forced to download a copy thereby allowing their anti-virus  software to scan the file before opening.
  • If you are a the recipient of a file sharing invitation, do not open the file directly within the application. Instead, select the option to download.

In general, you should treat every file sharing application with the same suspicion you treat emails: ensure that you know who, what, and why the file is being shared.

Systems Engineering is here to help you protect your system and your IT environment. We have the expert resources that can help identify, isolate, and mitigate your exposure. If you would like to speak with us further about reducing your risk, please call us at 888.624.6737, or email info@syseng.com.